Digital signing adds a powerful layer of trust to your final approvals – helping teams confidently verify who approved what, and when, without disrupting the familiar PageProof review experience.
Designed for organizations that take security and governance seriously, PageProof’s digital signing combines effortless approvals with enterprise-grade, quantum-resistant protection – so every approval stands the test of time.
Built using the FIPS 204 ML-DSA-87 algorithm, PageProof digital signatures are engineered for post-quantum resilience, protecting approvals not just against today’s threats, but tomorrow’s as well.
What digital signing does
Digital signing verifies the identity of each approver at the exact moment of final approval and creates a tamper-proof digital signature that’s permanently recorded in the proof’s secure audit trail.
Behind the scenes, PageProof generates a unique cryptographic “thumbprint” for every signed approval – binding the approver, the proof version, and the approval moment together.
That means:
- Every approval is securely and cryptographically tied to a verified identity
- Signatures are immutable and audit-ready
- The review experience stays fast and familiar – PageProof handles the complexity for you.
Digital signing is available on PageProof Enterprise and can be enabled by a team administrator.
Why digital signing matters for creative and marketing workflows
As creative assets play a bigger role in regulated, high-risk, or brand-critical decisions, approvals need to be more than just a checkbox. Digital signing strengthens governance across creative, marketing, compliance, and legal workflows by ensuring:
- Verified, authenticated approval actions
- Protection against tampering or unauthorised changes
- A clear, traceable audit trail for internal reviews and external audits
- Long-term signature integrity using quantum-resistant cryptography.
For reviewers, nothing changes – approvals remain quick and intuitive.
For IT, security, and compliance teams, every approval now carries cryptographic assurance they can rely on.
How digital signing works in PageProof
Once digital signing is enabled for your team:
- Approvers authenticate before giving final approval.
- PageProof creates a verified digital signature and records it in the secure audit trail.
- Approvers may be prompted to reauthenticate based on your team’s security settings.
Team administrators can configure authentication expiry windows (always, 15, 30, or 60 minutes), and whether digital signing is enabled by default for new proofs, or applied selectively per proof.
This allows teams to balance security, compliance, and efficiency – without adding friction to everyday work.
A future-ready approach to approval security
PageProof digital signing isn’t just about meeting today’s expectations – it’s about preparing for what comes next.
By adopting FIPS-compliant, post-quantum signing technology, PageProof is taking a forward-thinking approach to approval security – ensuring approvals remain trustworthy even as cryptographic standards evolve.
It’s another example of PageProof pushing beyond traditional online proofing, combining innovation, security, and usability to help teams move faster with confidence.
Because when approvals really matter, they should be built for the future – not just the present.
If you’d like to explore how digital signing fit into a secure, end-to-end review and approval process, our team is here to help.
Book a chat to learn more.