Online proofing software for higher education marketing teams
Faster approvals. Smarter compliance. Clearer feedback – all in one platform.
Universities, colleges, and training institutes produce countless materials every semester – from recruitment brochures and course videos to email newsletters and web content. PageProof is online proofing software built to simplify every review and approval.
Bring together marketing, faculty, legal, and accessibility teams in one secure workflow where feedback is tracked, compliance is effortless, and approvals move faster than ever.
Collaboration made easy. Compliance made simple.
PageProof makes cross-department collaboration seamless. Whether it’s faculty, admin, or legal teams, all feedback lands in one organized platform – no more chasing replies or juggling versions. And when it comes to compliance, PageProof’s powerful proofing tools help ensure your creative content meets university guidelines, accessibility requirements, and legal standards with ease.
- Event collateral: Design teams can collect real-time input on posters and social posts from faculty, students, and sponsors – all in one place.
- Admissions materials: Keep brochures, catalogs, and guides up to date with clear version control and organized feedback.
- Alumni publications: Streamline the review of newsletters, magazines, and donor reports with input from multiple departments.
- Website & learning content: Coordinate updates across faculties, ensuring consistent tone, accurate course information, and accessible design.
- Internal communications: Approve memos, policy updates, and campus-wide announcements quickly and securely.
Ideal for universities where clear documentation is required for internal governance, policy compliance, or external audits.
Online proofing for all industries globally
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Automated workflows that keep approvals moving.
No more chasing feedback.
Automated workflows with reminders ensure the right people review at the right time – keeping projects on track and deadlines met.
- Multiple reviewer roles to control access
- Decision thresholds specify how many decisions are required before the proof moves on, minimizing delays.
- Automatic reminders that do the chasing for you
- A comprehensive audit trail of decisions and actions is a click away, making compliance a breeze.
Spend more time on what matters – creating exceptional content – and let PageProof handle the rest.
Competenz now has 46% faster approvals with PageProof
Before PageProof, approvals at Competenz were slow and manual. Paper printouts and red pens dominated the process, with no clear ownership or easy way to capture everyone’s input. For the marketing and communications teams, PageProof ensured every comment, decision, and version became organized and traceable.
The result? Their time to final sign-off was cut in half.
Download the case study to discover how Competenz transformed its approval process with PageProof.
Efficient approvals and measureable cost savings
Tight deadlines are a reality in higher education – whether it’s promoting an upcoming event or launching a new course. PageProof simplifies the review process so approvals happen quickly and efficiently. With fewer rounds of edits and less back-and-forth, universities save valuable time and budget, keeping creative projects on track and on cost.
- Campaign launches: Coordinate approvals across multiple channels – email, social, digital, and print – ensuring every asset is consistent and on-brand before it goes live.
- Video projects: Speed up reviews of lecture recordings, promotional videos, and animated explainers with time-coded feedback and tracked version history.
- Website & accessibility reviews: Keep web content accurate, compliant, and inclusive with streamlined review cycles across departments.
- Campus signage: Approve banners, digital screens, and wayfinding materials quickly so campaigns are ready before key intake dates.
Fewer revisions, reduced production errors, and faster time to market – saving both time and budget.
Let’s grab a couple of details from you first
Smart tools for every proof. Streamline every approval.
Checklists
For brand compliance, and to help guide reviewers during their review.
ColorSep®
Preview color separation plates, and check ink coverage.
Automated workflows
Proofs flow without you lifting a finger.
Smart Check
Smart Check automatically analyzes each proof and displays key information such as dimensions, fonts, color profile, linked assets, and colors.
Smart compare
Side-by-side compare of versions, and smart compare will highlight the differences.
Barcode & QR code scanner
An automated scanner to verify barcodes and QR codes.
Frequently asked questions
What is online proofing software for higher education marketing teams?
Online proofing software like PageProof helps universities, colleges, and training institutes manage the review and approval of creative work. Marketing and communications teams can collect feedback, track versions, and approve materials – from brochures to videos – all in one secure platform. This replaces scattered email threads and manual approvals, helping higher-education teams deliver campaigns faster and with greater accuracy.
How does PageProof help higher-education institutions speed up campaign approvals?
PageProof automates the entire review process for university and college marketing teams. Proofs are automatically routed to the right reviewers in the correct order – whether that’s marketing, faculty, accessibility, or legal — and reminders are sent to keep things moving. Every version and comment is tracked, ensuring campaigns like student recruitment or alumni engagement go live on time without the usual approval bottlenecks.
Can PageProof support brand, accessibility, and compliance requirements for universities?
Yes. PageProof provides built-in audit trails, version control, and compliance checks that help universities and colleges meet internal governance and accessibility standards. Marketing teams can ensure every asset follows brand guidelines and accessibility best practices before publication, making it ideal for institutions with strict brand or compliance processes.
What types of content can university marketing teams review in PageProof?
PageProof supports all major file types used in higher-education marketing – including PDFs, images, videos, audio, presentations, and web pages. This means teams can proof everything from campus event posters and course brochures to digital ads, website updates, and social media graphics. Reviewers see feedback in context and can approve creative with full visibility across every department.
How does PageProof help higher-education marketing teams improve efficiency and reduce risk?
By centralizing feedback and automating workflows, PageProof saves time, reduces re-work, and ensures every piece of creative stays on brand. Teams gain visibility into who has approved what, with detailed audit trails for every proof. The result: faster turnaround times, fewer versions, and greater confidence that all materials meet institutional standards – boosting productivity and protecting the university’s reputation.