Everyone on a proof, no matter what their role is, can view the proof and use the red pen to add their comments. Some people on the proof can have a different role so let’s look at those roles and how they affect the proof’s workflow: reviewer, mandatory, gatekeeper and of course, the final approver.
A reviewer is someone you’re asking to view and comment on your proof. They don’t affect the flow of the proof through the workflow.
The workflow step will stop and wait for all mandatory reviewers to finish reviewing the proof before the proof moves on to the next workflow step.
This reviewer decides whether the proof continues on to the next workflow step, or is returned to the proof owner with to-dos.
This reviewer gives final approval on the proof. They decide whether the proof is approved as is, or is returned to the proof owner with to-dos.
Displayed next to each reviewer in the workflow is the inviter icon. This icon lets you know whether they are able to share the proof by adding other reviewers into the workflow. Rest-assured, only the reviewers and proof owners that you see in the proof’s info pane will be able to see and comment on the proof. No-one else*.
*Forwarded email invitations or url links will not work for anyone who is not officially added to the proof. PageProof’s unique encryption technology ensures this level of security is achieved on each and every proof, no matter what plan you are using.
Most proofs use a workflow that contains reviewers and the occasional mandatory reviewer.
Note: the more mandatory reviewers involved, the longer the proof will take to finish the workflow since everyone is required to review it!
Gatekeepers are typically used for the role of creative directors or internal approvers – people who must check the proof and decide whether it will move on through the workflow, or need changes made to it first.
Wouldn’t it be nice to control when proofers are invited onto a proof? Make sure key collaborators must cast their eyes over your work? Workflows gives you this control and flexibility to reflect the way you really work.
There are two kinds of reviewers that can return a proof with a single clear to-do ...