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PDF proofing and markup made simple with PageProof

PDFs are one of the most common file formats, particularly in the realm of artwork designs such as packaging and print. PageProof’s PDF proofing and markup software makes feedback and annotation ingeniously simple.

With streamlined workflows, proofs are quickly sent out for review and approval, making it easy for marketing and design teams to collaborate throughout the online proofing process. 

Intuitive PDF markup tools

With intuitive PDF markup tools, we turn what was once a headache into a welcome part of every day.

With a range of red pens available, you can effortlessly draw custom annotations, select text on the proof, add both markup and general comments for collaborative feedback, even underline or strikethrough text to emphasize key points when suggesting changes.

With everyone commenting on the same proof, feedback is collated all in one place, making PageProof an indispensable tool for professionals no matter the industry.


The benefits of PDF markup with PageProof

Collaborating with PageProof’s PDF markup software offers numerous advantages, including:

  • Security features: ensuring document security with patented triple-layer encryption, providing peace of mind for sensitive information.
  • Enhanced accuracy: ensures precision in document editing and feedback, reducing errors and improving the overall quality of creative work.
  • Better time management: automated workflows control when reviewers are invited onto a proof, ensuring key collaborators given their feedback at the right time – giving you the control and flexibility to reflect the way you really work. Automated reminders nudge people saving you chasing them.
  • Improved visibility: PageProof’s dashboard gives you a secure view to help you collaborate with others to meet their proofing deadlines, as well as holding key information about where each proof is at.
  • Environmentally friendly: reducing your carbon footprint and cutting costs by eliminating paper waste and inefficient processes, our eco-friendly solution streamlines feedback and approvals while saving time and resources.
  • Carbon copy proofs: PageProof is proud to be Ghent Output Suite 5.0 compliant, meaning your proofs are a carbon copy of your PDF file. By rendering exactly like the original file, it ensures accurate proofing.
  • Simultaneous annotations: users can annotate the same file at the same time, creating an efficient review processes and saving time.

Powerful online proofing features

PDF Markup Checklist icon


For brand compliance, and to help guide reviewers during their review.

CMYK color drops


Preview color separation plates, and check ink coverage.

White circle with a grey workflow icon in the middle

Automated workflows

PDF proofs flow along without you lifting a finger.

4 PageProof X-Tools icons in green: Calculator, calendar, word counter, and unit convertor

PageProof X-Tools

Add a word counter, calendar, unit converter…even a handy calculator.

Grey smart compare icon

Smart compare

Side-by-side compare of versions, and smart compare will highlight the differences.

Barcode scanner icon

Barcode scanner

An automated scanner to check barcodes and QR codes.

Import PDF comments with ease

If you do receive an Adobe Acrobat PDF marked up with comments, you’ll love how easy it is to bring those comments directly onto your PageProof proof bringing everyone onto the same page.

It’s simple to save time and ensure accuracy in approvals in just a few clicks. Plus, all feedback is conveniently gathered in one place, making it a breeze to keep track of revisions.

The PageProof Adobe Photoshop add-on

The PageProof Adobe add-on

Say goodbye to switching between platforms for review and approval. Create proofs directly from your Adobe Creative Cloud apps with the PageProof Adobe add-on.

Comments and markup displays layered directly over artwork files in Adobe InDesign, Photoshop and Illustrator. Designers see clear, concise feedback and make changes with ease.

PageProof provides a native Adobe integration, eliminating the need for additional tools and integrating into your design toolkit.

Download the PageProof Adobe add-on from Adobe Exchange and elevate your design process.


What is PDF markup software?

PDF markup software is a digital tool that enables users to annotate, comment on, and make edits to PDF documents electronically, facilitating collaboration and revision processes without the need for printing or physical markup tools.

How does PageProof simplify the PDF proofing process?

PageProof streamlines the proofing process by enabling quick sending of proofs for review and approval, facilitating efficient collaboration among team members.

There are dashboards to manage the proofs you have been asked to collaborate on, and automated workflows to route proofs for approval.